Yes, Tuesday still works for me, and an earlier start would probably make the whole afternoon feel easier.
If you want, we can keep the checklist simple and split it into three parts so neither of us misses anything important.
I can handle the first section before lunch, then send you the notes so you can add whatever I missed.
About the chairs, I think the folding ones are better because they stack neatly and won’t take over the hallway.
For food, something easy is best, maybe pasta salad, cut fruit, and those baked snacks everyone kept reaching for last time.
I would skip anything too saucy because cleanup always seems to take longer than expected.
Also, bringing extra cups is smart since people rarely keep track of the first one.
If the weather stays mild, opening the side windows should help the room feel less stuffy.
You asked whether a printed schedule matters, and I think it does, even if it’s just one page near the door.
That way people stop asking the same question every ten minutes.

I looked over the list you sent, and I think the green notebook is the best place to keep the revised plan because everyone already checks that shelf first.
For the playlist, keep it softer at the beginning so people can actually hear each other without feeling like they need to speak over the room.
You asked whether labels are necessary, and I’d say yes for the serving dishes and storage bins because it cuts down on confusion immediately.
If you want me to bring anything extra, I can grab tea bags, paper napkins, and a marker pack since those tend to disappear first.
The timing seems fine, though giving everyone a short buffer before starting would make arrivals less awkward.
I’d also move the small table away from the door because it blocks the path when coats start piling up.
As for the notes, a short version is enough, and we can fill in details afterward once the room clears out.
Let me know by morning if you want me to set things out before the others show up.