That works well on my side. I checked the timing and the afternoon plan should be easier since traffic tends to settle by then.
If you want, I can handle the reservation and send over the address afterward.
I also think keeping the agenda simple makes more sense, especially if everyone is arriving from different parts of town. We should leave a little room between stops so nobody feels rushed.
If the weather changes, we can move one part indoors and keep the rest the same. Let me know which option feels easiest for you and I will line it up.
Marriot
 
A recent-stay hotel notice for qualified guests
Because you stayed at a Marriot Hotel or Marriot partnered hotel within the past year, you may receive a 2-pillow luxury cooling set provided at no charge. After a very brief questionnaire, you may also claim a 2-night stay at select locations at no charge.
Program summary
You can receive one 2-pillow set per household, and you will not be billed for the pillows or the qualifying stay nights.
This opportunity is available to you because of a stay with Marriot or a partner property within the past year.
Total pillow allocation is 500 sets.
Ends Tomorrow.
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What sets these cooling pillows apart
Breathable outer fabric helps release warmth through the night.
 
A cooler surface feel can support more comfortable rest in warmer rooms.
 
Shaped loft helps maintain head and neck positioning through repeated use.
A smoother finish can reduce heat build-up compared with heavier pillow covers.
 
Designed for year-round use, including homes with seasonally changing temperatures.
 
The two-pillow set makes it practical for shared sleeping spaces or rotation.
Quantities are determined by program availability. Pillow shipment is limited to one 2-pillow set per household, and access to stay dates and select locations is based on current scheduling.
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I think meeting earlier would actually solve most of the back and forth. The main reason is that it gives us enough time to adjust if one part takes longer than expected.
For food, keeping it simple is probably the easiest route, and I can bring one extra dish so there is less to sort out later.
If you need me to check with the others, I do not mind sending a quick note and seeing what timing works on their end. Either way, a clear list by the evening would help keep everything organized before the weekend begins.